Completed projects

Document management, Archiving

Electronic archive system for design documentation

2013 y. ЕМС Documentum
Project Description

As part of the system implementation, several hundred thousand documents were successfully imported, and a single repository of design electronic documents was created in accordance with interstate standards (2.051-2006 “Unified System of Design Documentation. Electronic Documents) 

Functionality
  • Automated processes for creating, storing, and canceling design documentation 
  • Structured storage of documents in the context of an organization, design, or drawing 
  • Formalization of the procedure for managing the life cycle of documents 
  • Linking a document in an electronic archive to a real paper document 
  • Ability to store files in any format 
  • Distribution of access rights with support for simultaneous collective access 
  • Providing collective access to documents within a territorially distributed structure 
  • Printing documents directly from the system 
  • Ensuring the security and confidentiality of information, the system and user actions auditing 
  • Management of classifiers of various objects and reference books (organizational structure, users, system objects) 
  • Flexible functionality for searching both by attributes and document content 
  • Module for generating analytical reports on the state of documentation 
Implementation results
  • 1 million + electronic copies of documents 
  • 40% reduced expenses related to documentation management 
  • Implemented automated rules for working with documents 
  • Improved document processing quality 
  • 30% increased document processing rate