Completed projects

Document management, Gov

sX-Space.Government Document Management System

2020-2021 y. (activ)  Alfresco Community Edition
Project Description

An electronic document management system that automates outgoing, incoming, internal, and regulatory documents, as well as personal reception and events in the organization. The project implements an individual process for each type of documentas well as possibility of batch processing 

  • Incoming documents: processing incoming correspondence, reviewing, executing (preparing a response), progress monitoring 
  • Outgoing documents: processing outgoing correspondence, affiliation to incoming documents, approval and signing, support for document templates 
  • Internal documents: internal correspondence, personnel documents, memos, internal regulatory documents, etc. 
  • Access to the employee’s personal account: aggregation of tasks and documents 
  • Flexible configuration of document templates with the ability to automatically fill in information from the document card 
  • Designer of routes for approving, signing and executing documents, setting up progress monitoring, including cyclic one 
  • Support for document templates and option for collaboration on a draft document 
  • Work with administrative documents: approval and signing, support of document templates, execution, progress monitoring, familiarization 
  • HR module 
  • Document lifecycle management: creating, saving, editing, adding files, version control, registering, approving, signing, executing, archiving, transferring, etc. 
  • Employee replacement: manager-assistant and manager-deputy 
  • Document coordinationparallelsequentialmixed 
  • Advanced document search 
Implementation results
  • The main office management processes were automated 
  • Document processing time by employees (preparation, approval, signing, implementation of resolutions) was reduced 
  • Risks of errors when working with documents were minimized 
  • Performance discipline was improved