Completed projects
Employee system sX-Space.Contract for Office 365
The system is designed to organize the process of contractual activities within a company. All key actions and stages of the contractual process are automated – from counterparty verification and accreditation, draft contract initiation, approval and signing, to monitoring the fulfillment of contractual obligations with an automatic reminder of contract renewal or termination
- Allows to automate the processes of contract documents maintainance (contract, supplementary agreement, specification, certificate, appendix, etc.)
- Maintaining a directory of counterparties, counterparty verification and accreditation. Accreditation support by several categories
- Integration with YouControl online services for checking the counterparty and automatically receiving data thereon
- Automatic reminder of counterparty re-crediting
- Support for standard and non-standard templates of contract documents and routes for approval/signing thereof
- Automatic detection of the document route based on the contract type, value, currency, or other conditions
- Automatic generation and filling in of DOCX, XLSX templates of contract documents based on the data in the document card
- Ability to manually edit editable blocks in generated documents
- Approval design that allows to configure approval routes with any number of stages and approving persons and save routes for future use
- Ability to ”remotely” (outside the office) approve and maintain contract documents
- Support for joint simultaneous document editing by approving persons, adding comments and attaching additional files during the approval process
- Ability to edit documents online using Office 365
- Recording all actions in the document history, document versioning and revision control
- Quick search of documents in the system by various attributes
- Tracking the status, deadlines, and progress of contractual obligations, with a reminder function
- Reduced time for preparation and approval of a package of contract documents
- Simplified interaction between employees of different departments in the process of work with contracts
- Systematized and classified contractual activities of the company.
- Ability to ”remotely” (outside the office) approve and maintain contract documents
- Eliminated errors related to reviewing outdated versions of documents
- Ability to track a document flow, avoid incidents related to the loss of documents
- Significantly reduced time spent on searching for documents, optimized working hours of employees