Document Management System for Government | sX-Space.Government – is an electronic document management system for state authorities and local self-governments that includes managerial and administrative functions as well as classis document management.
Document Management System for Government | sX-Space.Government implementation allows automation of paperwork and internal document flow processes, decreases applications and appeals review time, provides electronic appointment and eliminates visitors’ queues, speeds up execution of employees’ routine work, minimizes errors that occur during work with documents, increases executive discipline.
Features:
Functional features:
- Employee’s Office: working place of employees with central access to all functions of the system
- Task processing: receiving, control of execution, notifications adjustment
Functional features:
- Incoming documents: management of files, resolutions, registration of incoming correspondence from different sources
- Outgoing documents: management of files, email sent on behalf of the organization
Functional features:
- Internal documents: internal document flow, correspondence, possibility of joint work with documents
- Protocols: results of events, meetings and agreements formation
Functional features:
- Contracts: processing, approval and signing of contracts and additional agreements
- Bots for Viber and Telegram
- Support of digital signatures
Additional functions:
- Management and control of document life cycle: creation, storage, versions editing and registration, approval, format conversion, archiving, transfer etc.
- Thin client – the system has modern adaptive design and needs only webbrowser to work
- Personnel module – integration with internal LDAP and HR systems, automation of HR processes
Additional functions:
- Employee substitution functionality: head-assistant and head-deputy
- Document approval (parallel, sequential, mixed), powerful approval routes designer, automatic definition of main and secondary executors in resolutions
- Documents connections, management and adjustment of templates
Additional functions:
- Execution control, adjusting escalation levels
- Advanced document search, including full-text search (content)
- Calendar of events, resources reservation, integration with Microsoft calendars Exchange, Google Calendar
Additional functions:
- Integration with cloud services Google Drive/Google Document, support for OnlyOffice package
- Rights adjustment and control subsystem
- Powerful means of reports creation, large number of embedded templates, including those on executive discipline
- Support for multilevel versioning of documents with ability to compare changes
Advantages:
sX-Space.Government
Centralized installation: possibility to implement the system in a cloud at state level and connect a large number of communities through state development programs
sX-Space.Government
Local installation/private clouds: possibility of implementation in separate regions
sX-Space.Government
Level of guarantee G2, compliance with the requirements of DSTU-4145-2002
sX-Space.Government
Wide opportunities of solution adjustment and development: creation of own processes, reports and forms without programming
sX-Space.Government
Integration with other information systems
sX-Space.Government
Full integration with system of electronic interaction of executive bodies, version 2.0, support for all available business scenarios
sX-Space.Government
Use of modern users’ identification technologies: Bank ID, Mobile ID or electronic digital signature
sX-Space.Government
Adaptive design of web application, mobile applications for iOS and Android
sX-Space.Government
Support of horizontal and vertical scaling and possibility to build fault-tolerant configurations for guaranteed quality of customer service
sX-Space.Government
Solution is developed on open source platform Alfresco Community Edition that allows implementation on a completely free software stack
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